Document Scanning as a Service: Fixed Cost, No Surprises

Office workers spend close to 20% of their working time searching for information in paper files, and they find what they need only about half the time. Around 8% of paper documents go missing entirely, and 4% are misfiled. These are not edge cases. They are recurring daily costs for any organisation that still relies on physical archives.

Going fully paperless is not a realistic short-term goal for most businesses. What is realistic is cutting the time your staff spends on paper handling significantly, without launching a large-scale digitisation project. That is exactly what ScanFactory is built for.

ScanFactory is the fully outsourced scanning service from iGuana iDM. Trained professionals manage the entire process: collection from your premises using a dedicated vehicle, pre-registration, storage in numbered archive boxes, barcode labelling per file, front-and-back scanning in both black-and-white and colour, continuous quality control, and secure destruction or return of the physical originals. The scanned output arrives ready for import into your DMS, HIS, ERP or any other system. Your organisation provides nothing in terms of software, hardware or maintenance.

The service runs on a subscription model. Instead of a large upfront investment, you pay a fixed monthly fee. There are no unplanned expenses, no year-end surprises, and a cost that management can budget for in advance. You scan as much or as little as you need, and scale up or down as demand changes.

The most important benefit is time returned to your team. Your staff focus on the work they were hired to do. The paper handling is ours to manage. To find out how ScanFactory fits your organisation, reach out through our contact page.