iGuana iDM
iGuana iDM is the Belgian enterprise document management system (DMS) for large organizations across Belgium, the Netherlands, and Luxembourg. Capture, manage, archive, and distribute documents securely through configurable workflows — GDPR and NIS2 compliant. Trusted by more than 300 Benelux organizations since 1985.
Modular architecture covering every stage of your document management needs.
Full web client with advanced search, document viewer, scanning, annotations, version control and direct archiving. Supports multi-monitor, drag-and-drop and role-based access control.
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Production scanning with automatic document separation, batch processing, quality control and indexing. Processes thousands of pages per hour with automatic image optimization.
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One-click archiving from Word, Excel, PowerPoint and Outlook. Emails including attachments are automatically classified and stored with full metadata.
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Intelligent form recognition with automatic data extraction: printed text, handwriting, checkboxes and barcodes. Validates and exports data to your business systems.
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Visual workflow engine with parallel tasks, escalation rules, deadlines, notifications and audit trails. Automate approval processes, invoice processing and document routing.
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Revision-proof archiving with AES encryption, electronic signatures, retention policies and WORM storage. Compliant with GDPR, NIS2 and sector-specific archiving obligations.
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Embedded document access from any business system. Open documents, files and archives directly from your ERP, CRM, HIS or custom applications without switching screens.
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Bidirectional communication with healthcare systems via the HL7 protocol. Automatic file creation on admission, discharge and examination results.
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Full REST API for integration with any system. CRUD operations on documents, metadata and workflows. JWT-secured with comprehensive documentation and sample code.
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Other available modules: iPortal (ArtFactory collection viewer), iSearch (mobile), iArchive, iManage, iCheck, iContent, iObject, iReader, iPacs, iDo.
Continuously evolving since the early days of document digitization. Battle-tested in the most demanding enterprise environments.
Self-evident interface that users master on first use. Multi-language support adapts to each user automatically.
From departmental to enterprise-wide. Load-balancing across server clusters with SQL Server optimization.
Native integrations with the systems you already use. Plus iSDK for custom third-party connections.
Full control. Deploy on your own infrastructure with SQL Server databases.
Certified SaaS deployment on your own cloud - Microsoft Azure, AWS or other major providers. Load-balancing and failover. No vendor lock-in.
Combine on-premise security with cloud flexibility. Your data, your rules.
Access your document archive from anywhere. Search, view, and manage documents on the go with our native iOS app. Perfect for executives, field workers, and remote teams.
iSearch App
From Belgian hospitals and government to Dutch enterprise and Luxembourg financial institutions — iGuana iDM serves every sector with local compliance, NL/FR/EN support, and implementation from Zaventem, Belgium.
A document management system (DMS) is software that lets organizations centrally capture, classify, route, archive, and retrieve documents. iGuana iDM covers the full document lifecycle: from scanning and OCR to workflow, revision-proof archiving, and integration with ERP, HIS, or CRM systems.
iGuana has been headquartered in Belgium (Zaventem) since 1985 and serves more than 300 organizations across Belgium, the Netherlands, and Luxembourg. The platform is built for European compliance (GDPR, NIS2), supports NL/FR/EN, and offers on-premise, cloud, or hybrid deployment — essential for hospitals, government, and financial institutions in the Benelux.
Yes. iGuana iDM v7 supports AES-256 encryption at rest, TLS 1.3 in transit, role-based access, document-level audit logging, retention policies, and WORM storage. NIS2 has applied in Belgium since October 2024; iGuana provides the technical capabilities essential and important entities need for demonstrable compliance.
Yes. On-premise is a standard option — popular with Belgian hospitals, government bodies, and banks requiring full data sovereignty. iGuana iDM runs on Windows Server or Linux with SQL Server, and can also be deployed hybrid or in your own Azure/AWS cloud.
Native integrations with SAP, Microsoft Dynamics, SharePoint, Office 365, Exact Online, and healthcare systems via HL7 (HIS, LIS, PACS). Via iSDK (REST API) you connect any business system. iView embeds document access directly in ERP, CRM, or custom applications.
Pricing depends on user count, modules (iDesk, iFlow, iStore, …), deployment model (on-premise vs. cloud), and integrations. iGuana provides tailored quotes — request a demo at iguana-idm.com/en/contact for an indication based on your situation.
A standard implementation typically takes 8 to 16 weeks, depending on scope, migrations, and integrations. iGuana has over 30 years of Benelux implementation experience with hospitals, government, and enterprise — including phased rollout per department.
iGuana iDM evolves continuously. Our roadmap focuses on AI-driven document processing via MiraKnows.ai, containerized microservices, and a fully open API-first architecture. Every component is configurable, extensible, and ready for tomorrow's requirements.
MiraKnows.ai as the intelligent processing layer. Classification, extraction, and validation powered by machine learning.
Fully open REST API for integration with any system. CRUD on documents, metadata, and workflows. JWT-secured.
JWT authentication, AES-256, audit logging, TLS 1.3. Built on Zero Trust principles for the NIS2 directive.
Read the NIS2 article →Leave your details — we'll call you back within 24 hours.
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