Services
ScanFactory
High-volume scanning and digitization by qualified, security-cleared personnel. Over 30 years of experience in processing massive volumes of documents and archives.
Whether on-site at your location or at our secure scanning facilities, we handle the complete digitization process from preparation to quality control.
Digital Mailroom
Automate the processing of all incoming correspondence: paper and digital. Create a virtual hub for your mailroom operations, accessible from anywhere.
Capture
Physical mail scanned with automatic image optimization. Digital correspondence (email, PDF, e-invoicing) automatically imported. Any format, any channel.
Classify
AI-powered document recognition: invoices, contracts, claims, applications, purchase orders, medical forms and more. Continuously learns as you process more documents.
Extract
Automatic data extraction from printed text, handwriting, checkboxes and barcodes. Multi-language support with automated validation and error checking.
Route
Automatic distribution based on document type, sender, content or amount. Escalation rules, deadlines, personal task lists and real-time notifications.
Archive
Revision-proof archiving with full audit trail. Every processed document is searchable, encrypted and compliant with GDPR, HIPAA and sector-specific obligations.
Consulting
From baseline assessment to full rollout: our consultants design, implement and optimize your document management. Over 30 years of experience in healthcare, finance, government and industry.
Solution Design
Custom DMS architecture tailored to your workflows, compliance requirements and growth path. Includes migration plan for existing archives and integration strategy.
Compliance Audits
Thorough assessment of your current document practices against GDPR, HIPAA, NIS2 and sector regulations. Concrete improvement plan with priorities and timeline.
Retention Planning
Define lifecycle policies per document type: retention periods, destruction schedules, legal minimum terms and long-term preservation strategies for revision-proof archiving.
Systems Integration
Connect iGuana iDM with your ERP, HIS, LIS, CRM and other business systems. Our integration experts configure connections, data flows and synchronization rules.
Project Methodology
Implementation following Agile and ITIL 4 principles. Iterative rollout with fixed sprints, continuous feedback, acceptance testing and measurable results per phase.