Insights
Articles, case studies, and thought leadership from the iGuana team. Looking for a document management system for Belgium? Start with our DMS selection guide or the iGuana iDM platform.
Articles
From Police Report to Prosecution File: How Forces Reclaim Admin Hours
Paper reports, scanned photos in network folders, files circulating by email: administrative overhead in a police zone is significant. An integrated DMS brings order.
8 September 2026
Digitising Police HR Files: A Structured Approach for Local Forces
Belgian police zones are taking HR digitalisation into their own hands. Here is what a complete digital personnel file requires, from scanning to retention management.
1 September 2026
On-Premise Document Management for Police Zones: Full DMS with Built-In AI
Police zones handle sensitive operational data and judicial records. iGuana iDM delivers a full on-premise DMS with AI processing via MiraKnows.ai, keeping data on your own infrastructure.
25 August 2026
Digitalising Historic Police Archives: From Paper to Searchable Records
Police zones store decades of paper records in basements and depots. Digitisation makes files searchable in minutes, with full chain of custody throughout.
18 August 2026
Document Management for Police Zones: Five Criteria for a Robust DMS
After the iPolice project was discontinued, Belgian police zones are pursuing local digitalisation. Discover five criteria a serious DMS must meet for law enforcement.
11 August 2026
Audit Trail and Access Control in DMS for Police Zones
The Belgian Police Information Management Act sets strict requirements for logging, retention and destruction of police data. Does your DMS meet these technical demands?
4 August 2026
Guides & selection help
Document management software Belgium
2026 selection guide: on-premise vs. cloud, NIS2/GDPR, SAP/HL7. Enterprise DMS since 1985, 300+ Benelux references.
12 July 2026
iGuana iDM v7 - NIS2-Ready Document Management
JWT authentication, AES-256, audit logging and security hardening for NIS2 compliance.
16 April 2026
Document management in Belgian hospitals
HL7 integration, 30-year retention, NIS2 compliance. References at AZ Delta, ZOL, Jessa, UZ Gent.
9 July 2026
Digital mailroom: the quiet productivity booster
Automate incoming mail with OCR, AI classification, SAP/ERP routing. ROI within 12–18 months.
9 July 2026
Archive digitization in Belgium
State archives, audiovisual heritage, microfilm, X-rays and rare books.
12 July 2026
Invoice approval flow software for Belgium
OCR extraction, multi-level approval via iFlow, ERP integration.
12 July 2026
SAP document management for Belgium
Native DMS integration: invoices, POs, contracts. iView, MiraKnows.ai, ScanFactory.
12 July 2026
Microfilm digitization in Belgium
Bulk conversion with Crowley/Mekel scanners. Microfiche, aperture cards.
12 July 2026
Case Studies
ZOL has been digitising with iGuana for years: 'Everything is immediately where it should be, and it just works'
How ZOL implemented a hospital-wide document management system with seamless EMR integration after a merger using iGuana iDM.
Jessa Hospital: From packed archive rooms to fast digital access
How Jessa Hospital relocated 1,300+ pallet boxes and achieved a 24/7 accessible digital archive with 60-minute retrieval.
Profel: 12,000 HR files digitized with AI classification
Complete digitization of 12,000 HR dossiers including AI-powered classification into 11 categories and metadata extraction.
Municipality of Hoogstraten: Affordable scanning solution for the municipal archive
Implementation of a cost-effective digitization solution for historical documents with archive staff training.
Digitization for the Image Bank of the Flemish Government Heritage Agency
220,000+ photographs of immovable heritage digitized and made searchable through an online platform.
BELSPO: Digitizing Belgium's cultural, scientific, and historical heritage
Partnership for DIGIT-03 and DIGIT-04 programs: digitizing collections from federal museums, libraries, and archives.