iGuana iDM Features

iGuana iDM is a legally compliant electronic document management and digital archiving system (DMS). iGuana iDM software comes with an extensive range of cutting-edge features designed to help you securely manage the entire document lifecycle, from document capture to retention and erasure / destruction. Scan paper documents, capture existing digital documents, archive everything in one place, search and retrieve in seconds. Integrate with your existing systems, such as your ERP, to keep users happy and processes streamlined.

You will find iGuana iDM intuitive, user friendly and very simple to use.

User Friendly Interface

Use the system to its full potential in an intuitive and self-evident way. No prior training or specialized knowledge required. Everything looks familiar the moment you log in.

Multi-language

iGuana iDM recognizes your language preferences and adjusts the user interface to the language you select. No need to worry – iGuana iDM speaks your language.

Google Search

Search for documents using pre-defined search criteria or very powerful full text search / content search. Search using keywords and obtain Google-style results. Just google it!

iPhone - iPad Ready

Use our iSearch app to access documents from anywhere, anytime and securely. Carry all your documents in your pocket. View and manage on the go.

Fully Configurable Interface

System functionality can be easily customized for your needs. No programming skills required. Same customized interface, same look & feel across all platforms and applications.

Point & Click Indexing

iGuana iDM performs powerful OCR on images of scanned documents. Indexing a document couldn’t be simpler. Just point and click on words contained in it!

Document Annotations

Easily annotate documents in iGuana iDM. Add notes, comments, stamps, post-its, highlight words, etc. Edit digital documents the same way you edit paper ones.

MS Office Integrated

Archive Microsoft Office / Office 365 documents (e.g. Word, Excel, PowerPoint, Outlook e-mails, etc.) directly in iGuana iDM. Our Office plug-in makes it easy and sealmess.

PDF/A Integrated

Archive existing PDF/A documents in iGuana iDM. Alternatively, have iGuana iDM generate PDF/A documents for you, from any available file format.

SharePoint Integrated

iGuana iDM provides a transparent link between SharePoint document structures and legally compliant storage in iGuana iDM. Access documents directly from SharePoint.

PACS/RIS - DICOM Integrated

Exchange DICOM medical image files between iGuana iDM and your PACS / RIS system. Full compliance with DICOM standards for storing & transmitting medical imaging information.

E-mail Archiving

Your e-mails often contain critical business information. Capture, index and archive your e-mails in bulk thanks to powerful Microsoft Exchange integration.

Multimedia Archiving

Archive all kinds of digital media files, such as photos, movies, music, videos, etc. Don’t limit yourself. Archive everything that is relevant to your business.

Dual Stream Capturing

Scan documents in both, black & white and colour simultaneously (Dual Stream technology). Toggle between images or have iGuana iDM select best quality image for you.

Accurate Form Processing

Process all kinds of forms in multiple languages. Embedded FineReader engine allows for highly accurate form recognition & data capturing via OCR, ICR, OMR and barcode recognition.

Robust Report Generator

Generate all kinds of dynamic reports in real time by querying the iGuana iDM database. You have full control over the content and design of these reports. When you want it. How you want it.

Extended Statistics

Easily generate important statistics, such as productivity statistics, user access statistics, document volume statistics, and much more. Know exactly what’s going on.

Version Management

Find the latest version of a document in seconds. Since all versions are archived separately in revision-proof format, you know exactly which one is the latest and can view its full history.

Flexible Workflow Engine

Easily create workflows of any complexity to mirror your business processes. Add questions, steps & triggers, set priorities & deadlines, monitor & report.

High Security Levels

Use iGuana iDM’s rule-based & multi-tier security features at group level, user level, document level & field level to protect your documents from unauthorized access.

Full Audit Trail

Track all user activities down to field level. Who, when, which documents & what actions (view, print, edit, export, forward, etc.). Generate full audit trail report on demand.

Case Management

Streamline your compliance procedures. Easily prepare cases for your auditors or lawyers in iGuana iDM. Share information and documents electronically in a secure way.

Records Management

Take your physical records under control. Register & track paper documents, submit requests for scanning or physical file delivery, interface with your storage provider’s systems.

Retention Planning

Use the iGuana iDM retention planning features to see which documents are approaching their retention date, can be erased or destroyed. Give your organization peace of mind.

Secure Storage & Encryption

Rest assured, you’re safe. Document & metadata storage in container files, use of hashing algorithms, Blockchain technology, multiple encryption methods, and more.

Seamless Integration

Integrate easily with your existing systems using iGuana iDM’s powerful iSDK module. Take advantage of standard interfaces with virtually all major IT applications.

Integrated HL7 Protocol

iGuana iDM incorporates HL7 protocol standards, providing a comprehensive framework for exchange, integration, sharing & retrieval of electronic health information.

Load-Balancing & Failover

iGuana iDM’s powerful iProcess core can be installed on multiple servers and clusters to substantially enhance performance and ensure zero downtime.

SQL & Oracle Optimized

Use an SQL or Oracle database? No problem. iGuana iDM is fully optimized for and can run on both databases. Whichever set-up you have, we can accommodate you.

MS Azure Certified

Take advantage of the iGuana iDM Software-as-a-Service (SaaS) solution available through the Microsoft Azure cloud platform. On-premise or cloud? You choose!