Total Care Package for Archives: Expert Help & Comprehensive Support

Disorganized archive space full of boxes and files that need to be inventoried, classified, registered in an archiving system, properly packed & stored.

We recognize the unique challenges that archives face. Our Total Care Package for Archives is designed to provide a seamless, comprehensive solution, tailored specifically to meet the needs of city archives / municipal archives, business archives, university archives, school archives, church archives, police archives, and other types of archival repositories. By partnering with our team of experts, you can focus on your core responsibilities, while we ensure that your archives are well managed, secure, and easily accessible. We are also flexible, meaning that you can outsource only part of your archive management to us, such as the difficult and time-consuming tasks of archive inventory and classification or testing for potential contaminants, and manage the rest yourself.

Comprehensive Archive Management

Our highly skilled archivists and experts can manage every aspect of your archive. We will inventory, classify, organize and structure your archive, register all the materials in our digital archiving system, add all the necessary metadata, identify and note retention dates for different types of documents and materials (where applicable), examine your archive for contamination (e.g. mould, dust, etc.), pack, repack and move your archive (in acid-free boxes / containers, if required), and provide other related services. In short, we will ensure that your archive is maintained according to best practices and regulations.

Customized, Secure Storage & Access

We offer flexible storage solutions for your archive, including offsite (at our storage facility) and hybrid (only part of your archive is stored at our facility). Our archive storage facility is a secure depot which complies with the highest industry standards and is equipped with advanced security features and technology, such as 24/7 camera surveillance, sophisticated access control systems, fire prevention systems, and more. In addition, you will have access to our innovative document management & digital archiving system, enabling seamless search, retrieval, and management of your archive materials.

Inspection, Cleaning & Preservation

We understand the importance of preserving your valuable documents for future generations. In collaboration with specialized decontamination companies, we can inspect your archive to determine whether it is free of harmful substances, such as mould, dust, or insects, and provide archive sterilization and cleaning services if required. In addition, we can pack your archive in acid-free boxes, archival-quality folders, etc. With our help you can ensure the safety of your records and personnel and preserve your documents and materials in optimal conditions.

Specialized Scanning & Digitization

We can scan your archive materials on demand, at regular intervals (e.g. monthly) or in bulk i.e. digitize your entire archive. You will be able to consult digitized materials via our state-of-the-art document management & digital archiving system. We have decades of experience scanning all kinds of archive materials, including cultural heritage collections, books, microfilm & microfiche archives, photos, slides & negatives, oversized documents up to A0, artwork and even 3D objects. You can have the peace of mind that with us your archive is in good hands.

Why Choose iGuana’s Total Care Package for Archives?

Entrusting the organization and care for your archive to iGuana comes with several benefits:

  • Save time and resources by relying on our expertise in archival best practices and standards

  • Ensure compliance with industry regulations and guidelines, such as GDPR and national archival laws

  • Gain peace of mind with our state-of-the-art storage facilities and advanced security measures

  • Protect your valuable records and personnel from potential threats and harmful contaminants

  • Enhance accessibility and discoverability of your archives with our advanced DMS and digitization services

  • Receive personalized support and consultation from a team of experts dedicated to developing unique solutions for your needs

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Privacy & Security

iGuana takes matters of privacy, security and data protection very seriously. We have an in-house Data Protection Officer (DPO) on staff who is responsible for ensuring compliance with internal privacy & security policies and implementing procedures in line with GDPR and with the ISO 27001 standard for information security.

  • In-house DPO on staff

  • Strict access controls; 24/7 monitoring

  • Ban on Wi-Fi & mobile phones

  • Background checks & confidentiality agreements

  • Secure transportation & sealed storage

  • Secure image & metadata delivery

  • Confidential certified destruction

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We would love to hear from you. One of our specialists will contact you as soon as possible.