KEO, the largest and most reputable beverage supplier on the island of Cyprus, chooses iGuana iDM cloud solution for their invoice archiving needs.

iGuana iDM is delivered to KEO by Fileminders, a leading Information and Records Management (RIM) company in Cyprus and a trusted iGuana iDM partner. KEO outsources all of its invoice archiving needs to Fileminders Ltd. Working in close cooperation with Fileminders Ltd, we are able to combine cutting edge iGuana iDM archiving technology with Fileminders’ information management expertise and local market knowledge to deliver a unique one-stop-shop solution to KEO.

KEO’s decision to go ahead with this solution was mainly based on the growing need for a reduction of their invoice processing and archiving costs.

Invoice Archiving

The Cyprus market is unique in that suppliers’ outgoing invoices are presented to the customer on delivery of goods, signed and collected by the supplier for further processing. In other countries delivery notes are often used instead of signed invoices. KEO uses iGuana iDM to archive these outgoing invoices.

All of KEO’s outgoing invoices are picked up daily, scanned, indexed and archived in the iGuana iDM cloud solution. Indexing of scanned invoices is performed on the basis of invoice number keyed in manually and validated in iGuana iDM. Through integration with KEO’s ERP system, additional invoice indexes and other metadata are automatically retrieved by iGuana iDM (for example, invoice date, supplier number and name, etc.). Upon completion of the scanning process, physical invoices are stored in the Fileminders’ secure record centre.

KEO users are able to retrieve required invoices, quickly and efficiently, through the iGuana iDM web client (iDesk) using various search criteria. They are also able to send an automated request via iDesk to the O’Neil records management system at Fileminders to locate and deliver physical invoices, if needed.

About KEO

Since it was founded in 1927, KEO has grown into the largest and most prestigious beverage supplier on the island of Cyprus with a thriving export trade to much of Europe, the US, Canada and the Middle East. KEO’s rise to the eminent position of a total beverage company is owed both to the high quality of KEO brands produced locally and the renowned imported products enriching its portfolio.

About Fileminders Ltd

Fileminders Ltd is the leading company in Records and Information Management (RIM) in Cyprus. Fileminders is based on expert knowledge and experience of experts, providing services designed and targeted to all companies, regardless the size or type of business. Fileminders’ philosophy is to adapt the solutions to the needs of the customers with personal attention and “high” levels of service.