Multifunctional Devices (MFD), also known as Multifunctional Printers (MFP), are becoming a common feature in most office environments. They conveniently combine multiple devices (typically a printer, a photocopier and a scanner) into one unit. Since you can perform multiple tasks with one machine, many organizations use all-in-one MFD (or MFP) instead of stand-alone scanners to scan their documents.
Scanning with MFD is not without its challenges, however. The main challenge is establishing organization-wide control over how the documents are scanned. MFD / MFP gives end users flexibility to choose when the documents are scanned, how they are scanned, where they are stored, etc. In a medium-sized or large organization it is very difficult, if not impossible, to control who scans what, when, how and, most importantly, where the digital documents are actually stored.
iGuana’s MFD 2.0 Smart Scanning Add-on for your MFD / MFP was developed to address this challenge and to help your organization ensure that, from a document scanning perspective, you make the most of your investment in your all-in-one device. There is a smarter way to scan with your MFD.
Take Control of Scanned Documents with MFD 2.0
As an organization, you wish to be 100% sure that whenever any document is scanned: a) you know about it, b) it is correctly indexed, c) it is stored (archived) in a structured and legally compliant way, and d) that it can be easily retrieved. At the same time, your MFD users, working in fast-paced, deadline-driven environments, expect scanning to be easy and convenient i.e. a simple tool to aid in their day-to-day work. For them, all that matters is that they can press a button, scan the document and find it later. Since document scanning is not their main job function, even if you establish rules and procedures that individual users have to follow, you cannot guarantee full compliance. This especially concerns organizations that employ hundreds or thousands of staff.
MFD 2.0 Smart Scanning Add-on module from iGuana iDM provides an organization-wide, user-independent control mechanism as a solution to this challenge. It relies on powerful technology working behind the scenes to guarantee correct processing and archiving of all documents scanned with MFD in a legally compliant way.
Smart Scanning with Your All-in-One Device
MFD 2.0 Smart Scanning Add-on takes care of the most challenging aspects of the document scanning and archiving process, in a smart and efficient way. You can think of MFD 2.0 as a set of technology-driven procedures that enable your organization to manage and control your scanned documents. They make your staff’s daily jobs easier, their experience working with MFD more user-friendly, and give your organization as a whole peace of mind.